Volunteering with Classrooms or Field Trips
Parents who have completed a background check, watched the Called to Protect video, and finished Armatus Training are welcome to assist in the classrooms, library, and on field trips. Please connect with teachers directly to coordinate when and how you can help. There may be opportunities to assist with projects in the evenings, too. All volunteering hours can be applied to your annual Fair Share obligation (15 hours per parent).
All committee meetings are listed on the Google calendar and are open to any interested parent (except finance which is selected by the principal). Committee objectives and most recent minutes are kept in a green binder in the front office. Committee and meeting participation is eligible for fair share hours.
School Advisory Council (SAC)
Our school advisory council is actively involved in advising the principal and the pastor on school policies. The council meets six times during the school year at 7:30 am to advise on the current and future needs of the school and parish, including finances, facilities and community building. In April, interested parents provide a paragraph of interest, and the existing SAC votes on new members to fill openings for the following year. Members serve a three school-year term, during which time they also serve and potentially head one to two subcommittees. They are governed by bylaws that have been approved by the Archdiocese of Portland. For more information, email. SAC@allsaintsportland.com.
Parent Resource Committee (PRC)
All parents automatically belong to the parent association that is governed by the parent resource committee. The committee consists of a chair, a rep for each grade and at-large members. Each April, members are selected for the following school year, after submitting a brief paragraph of interest. PRC reps are our school’s ambassadors, the primary source of communication from teachers and the front office to our parent community, communicating school events and raising awareness of opportunities and deadlines. They are also the official welcoming body for new parents, helping promote camaraderie among the grades with coordination of class parties, parent nights and teacher gifts. The committee meets bimonthly after morning drop off. For more information, email PRC@allsaintsportland.com.
Community Outreach Team (COT)
The community outreach team facilitates age-appropriate community service projects, providing a foundation of compassion, and giving our children a reflection of our Catholic values. (Service projects are organized for each grade and support their “theme for giving” by working with local non-profit organizations.) The committee relies on liaisons for each grade who meet five times per year after morning drop off. Members coordinate with outside agencies, parents, teachers and the church. In April, liaisons are selected for the following school year from those who have submitted a sentence of interest. For more information, email firstname.lastname@example.org.
The finance committee meets three to four times a year to addresses school budget and make recommendations for operating expenses. Finance committee members are selected by the school principal, as this is the only closed meeting. Members have financial expertise and are sometimes current or past SAC members. For information, email finance@
The school has three major fundraisers each year: Annual Fund, Auction, and Jog-a-thon. The overall development committee, headed by the vice principal, meets three times annually, while auction volunteers work year-round, led by a volunteer auction chair. The auction is the school’s largest fundraiser and a fun themed event for our parent community, typically held the first Saturday in March. Additional volunteer options abound, with a kickoff meeting held in November. For more information, email email@example.com.
Lifelong learners, typically headed by a SAC member, meets three times annually to focus on enriching student curriculum with arts, languages and other after school or co-curricular programs, including the Science Fair. This group also works closely with the school around technology. To be part of this effort, email firstname.lastname@example.org.
The school safety committee, typically headed by a SAC member, meets twice annually to assess and address school safety practices and enhancements. The committee also works with neighborhood emergency partners and CPI to educate our school community. For more information, email safety@
The facilities committee, typically headed by a SAC member, meets twice annually to assess and address school property maintenance and facility updates. To be part of this effort, email facilities@
The catholic identity committee, typically headed by a SAC member, meets 4 times annually with our parish priest to coordinate opportunities bridging the school and parish. Focus includes CYO, family and class masses, as well as the annual parish picnic. To be part of this effort, email ci@
Volunteering with Programs and Clubs
The art literacy program is a biannual program that introduces classic art and artists to students in every grade, via parent volunteers. Interested parents are briefed on the art/artists and provided a suggested lesson plan to support a specific art project in the spirit of the original art. The final works are showcased in the spring. There are two meetings for interested parents in October and February. For more information, email email@example.com.
A yearbook is produced annually, featuring our students, teachers and event highlights. This production requires a great deal of parent and teacher support. A small group (overseen by CPI) works October through April to plan and support the photography, writing and editing of the book before it goes to print in spring. If desired, books are purchased early spring and received the last week of school. Many of the volunteer roles on this committee are web-based and can be completed remotely. To email photos you take from fieldtrips (original file size please) or for more information, email firstname.lastname@example.org.